Duties Related to the Completion of the Deliverables

 

The vendor will perform the following non-exhaustive list of duties as part of completing the deliverables:

Participate in meetings with the client technical team as needed to address any technical issues that arise.

Work with the client Project Manager to review and understand the business requirements and attend business requirements sessions as requested.

Work with the client project manager to estimate and communicate work effort and communicate any anticipated variances to the estimates that would impact the budget and schedule.

Provide status updates on at least a weekly basis to the client project manager and attend scheduled status meetings.

Communicate variations from specifications to the client project manager and the client technical lead.

Provide code scripts for deployment by the client .

Write code in adherence with standard architecture and functional requirements specifications.

Create system support documents.

Remediate issues that result from the client Accessibility and Security teams’ scans.

Complete code reviews and quickly remediate issues found in the reviews prior to deployment to test environment.

Perform unit and integration testing.

Ensure product in test environment is working prior to migration to production.

Perform impact analyses for issues and changes.

Perform demonstrations of system functionality.

Deliverables

Deliverable 1: Design and User Experience

Develop a conceptual design (wireframes) :

Is based on user needs and web design best practices already in work with the client and will be provided by the UI/UX contractor.

Includes responsive design layouts and page templates that meet the client branding requirements.

Adheres to the client web standards and the client Accessibility standards.

Covers all aspects in the current site but will be designed to scale for new and anticipated growth of information, services, and e-government functions.

Encourages public engagement through social media or other approaches of interactivity with our audiences.

Is visually appealing with a mix of text, photos, and graphics.

Is compatible with current versions of major browsers and acceptably compatible with mobile devices and various desktop monitor sizes and resolutions.

Develop three versions of mock-up wireframes for the client main website homepage.

Develop three versions of mock-up wireframes for the following: second-level page, subsite homepage, internal content page and search results page.

Develop a conceptual design for each level of site navigation.

Second-level page, subsite homepage, internal content page, and search results page.

Conduct usability tests on conceptual design with representative user groups provided by the client .

Produce a website prototype.

Develop a website design style guide which includes annotated and custom markup for accessibility

Provide all production and design files (mockups) delivered as layered Photoshop files.

Compile a list of optional/modular features such as calendaring and plug-ins (social media, etc.).

Deliverable 2: Project Administration

Provide a detailed project plan and timeline with weekly reports to the client.

Provide documented rights of ownership of all deliverables to the client.

Work with the client technical lead to provide an implementation plan.

Deliverable 3: Build and Deploy

 

The contractor shall propose a process for automating/easing content migration, e.g. scripts to export content from Cold Fusion and move to a new Drupal CMS. Process should support written text, photography, video, Power BI charts and graphs and SEO (page titles, meta descriptions, etc.)

Design should follow the client style guidelines.

Assist with deploying any redirects.

Develop wireframes that detail content structure for each webpage type.

Develop conceptual designs to accommodate different styles of website pages for consideration by the client (including two rounds of revisions for the selected design).

Designs should include:

Homepage

Interior landing page (secondary)

Internal content page (tertiary)

There are pages with specific layout and functional needs to be determined, but are expected to include the following:

Newsroom landing page

News and/or feature story page

Data presentation page (incorporating Tableau reports)

Standardized grant and scholarship pages

Directory page

Events/training/calendar page

Newsletter display and sign-up

School licensure and registration

Consumer information

Investors financial reporting

Organized system for publishing legislative data reports

Various applications and forms

Special Programs with specific page needs:

The client Dream Act

Research, Data and Reports

Educational Attainment Goal

North client Promise Scholarship Program

Publications

P-20 Educational Partnership

Native integration of APIs (e.g., social channels: YouTube, Twitter, Facebook, Instagram, LinkedIn, etc.). the client primarily uses YouTube for videos but also has access to Vimeo.

Technical implementation and integration of design templates, modules, and components/widgets while including digital accessibility throughout all aspects of design and implementation.

Design and implement a Content Management System (CMS)

Provide assistance with and documentation of the development of editorial workflows, approval workflows, and site permissions.

Static HTML and CSS files as well as templates (headers and footers) used for reskinning third party sites and services.

Set up site search and search templates.

Deliverable 4: Information Architecture Document

Information Architecture focuses on organizing, structuring, and labeling content in an effective and sustainable way. The goal is to help users find information and complete tasks. To do this, the contractor will need to understand how the pieces fit together to create the larger picture, and how items relate to each other within the system. Contractor will create an Information Architecture document to identify how the site should be structured, what kind of content it should host, and how to accommodate future growth and change.

Provide code and place in the client Git Hub repository

Provide IT documentation on architecture

Deliverable 5: Testing

 

Perform UX testing on the website design(s).

Perform at least three functional testing and quality assurance reviews to ensure that all aspects of the website comply with the wireframes and design standards.

Testing will include a variety of browsers:

Chrome

Firefox

Edge

Safari

Conduct two separate accessibility tests to ensure new designs across the entire client website comply with the client Accessibility Standards (including current 508 and WCAG A and AA compliance standards and requirements) and remediate issues found during testing.

 

Deliverable 6: Training

Training Guides

Create a site management guide and CMS editor documentation, and conduct knowledge transfer training to designated the client staff including migration assistance.

CMS content editor guide documentation detailing:

The style guide

Content entry

Content items

Virtual Training

Two days of live (virtual) training detailing:

Site structure

Security and permissions

Management and monitoring tools

½ to 1 day live (virtual) training and knowledge transfer detailing:

CMS content editor training

Site maintenance training

Site build knowledge transfer

All training should also include short videos organized into task-specific snippets.

All training materials must be ADA compliant

 

Deliverable 7: Deployment

Deploy the new client website to production and provide stabilization support.

Launch website

Post-launch support for two months:

Online tickets

Any security updates as needed by Drupal

Automatic upgrades

Review for compliance with the client Accessibility standards

Other: Support

Anticipated support would include creating/modifying pages, bug fixes, enhancements.

This would be in addition to general support of break fixes for the one year of support.

Desired Qualifications

Minimum of five (5) years’ experience designing and implementing Drupal websites

Note :

 

The work is expected to be done remotely.